Project ManagementNotion SystemsWorkflow AutomationSystems Design Project DeliveryOperationsProject ManagementNotion Systems Workflow AutomationSystems DesignProject DeliveryOperations

I run the backend.

You run the business.

OBM • Project Management • Systems • Automation

Jane Yugtan

Online Business Manager (OBM) · Operations Manager · Systems Designer

I help founders and agencies get organised, move faster, and stop dropping the ball on delivery. OBM retainers, Notion builds, and workflow automation. I take on one build engagement at a time, so the work gets my full attention.

☕ Book a quick call 📩 Email Me LinkedIn ↗ Instagram ↗

Jump to: Results Projects Ways I Work Testimonials

Meet Jane

A quick walk-through of who I am, the type of work I do, and what you will find here.

A quick intro to my work

In this short video, I walk through my background, the work I do across project management, systems design, and operations, and what you can expect to see in this portfolio.

Results at a Glance

Real numbers from real work. Here is what I have gotten done for the founders and agencies I have worked with.

10+

Clients directly served

Direct work with founders and agency owners across industries. Mostly US-based, fully remote.

$10K

Affiliate pipeline in 30 days

Built a qualified affiliate pipeline and supporting workflow for Whiskey Library in the first 30 days.

-87%

Onboarding time reduced

Reduced onboarding from about 3 days to 4 hours through clearer systems and automation.

95%

Workflow satisfaction improvement

Improved team experience through clearer systems and processes people actually follow.

-30%

Project delays reduced

Improved execution through QA gates, clearer process control, and more predictable delivery.

6-10 hrs

CEO time saved weekly

Structured workflows and automation freed up leadership time each week.

100+

Client accounts supported

Supported delivery and operations across agencies and founder-led businesses, end to end.

Services

Three things I do well. Every engagement starts with an audit — no assumptions, no guesswork.

Delivery

Project Management & Delivery

Running projects start to finish so nothing falls through
Writing SOPs and setting up QA checkpoints that people follow
Being the reliable second-in-command when founders are stretched thin

Project ManagementSOPsProcess Design

Systems

Notion Dashboard Optimization

Company-wide Notion setup and dashboard cleanup
Department dashboards, SOP libraries, and KPI systems
Built so people actually open them, not shelved after handover

Notion SystemsOperationsDocumentation

Automation

AI + Automation for Founders & Agencies

Internal workflow automation so repetitive ops work runs itself
AI-assisted systems for reporting, documentation, and follow-ups
Cleaning up processes that have been held together with duct tape

AI WorkflowsAutomationProcess Design

How I Work

No templates, no guesswork. Every engagement moves through the same three steps.

Audit

I map what's actually breaking — the tools, the handoffs, the stuff nobody's said out loud. You leave with a clear action list, whether or not we build together after.

Diagnose

Build

Systems built around how you actually work, not a generic template — Notion, project workflows, and automation, scoped and priced from what the audit found.

Implement

Handoff & Support

Trained on the system, not just handed a link. Ongoing support is available once a build is complete, for clients who want the system to stay clean.

Sustain

Featured Projects

Client walkthroughs on video, plus two systems you can explore live below.

Client Walkthroughs

▶ Watch Walkthrough

SAVA Amsterdam

Full company Notion system

A company-wide Notion system built for cleaner operations and a workspace the whole team can actually use.

E-commerce OpsCompany Systems

▶ Watch Walkthrough

Whiskey Library

$10K pipeline in 30 days

An affiliate pipeline and Notion workflow built to support early-stage growth and a more organised affiliate operation.

Affiliate OpsNotion Workflow

Live System Mockups

No click required — these are the actual Notion-built dashboards, rendered live and scrollable.

Featured Project

Millsaps Productions

A commercial video studio had every project status living in one person's head — no shared source of truth, no automated handoffs between director, editors, and clients, and no reliable way to catch a stalled deliverable before it reached the client. I built a Notion HQ and Slack automation layer around how the founder actually works.

6 wks

Engagement

11+ days

Stall caught by system

6-figure

Deal closed mid-engagement

Project ManagementNotion SystemsSlack Automation

↗ Open full case study in a new tab 📄 View Case Study (PDF)

Featured Project

Melanson Design

A design consultancy had cash spread across accounts with no clear read on what was actually available, and invoices that got hard to track once a client moved past payment one of several. I built an Operations HQ in Notion around Profit First allocation and a full invoice tracker, so the numbers report themselves.

Profit First accounts tracked

12-pay

Plans tracked to the payment #

Manual reports needed

Financial OpsNotion SystemsInvoice Tracking

↗ Open full case study in a new tab

Ways I Work

Every engagement starts with a discovery call and a paid audit. I scope and price from what the audit finds, never from a template. One build engagement at a time.

Main offer · Ongoing partnership

OBM Retainer

A reliable right hand running the backend, every month, so you can run the business instead of chasing it.

Who it's for

You're the bottleneck: projects, follow-ups, and status updates all run through you
Your tools and docs are scattered, and nothing is the single source of truth
You want things running properly without micromanaging every moving part

What's included

Monthly operations management and project oversight
Notion and system upkeep, so the workspace stays clean
SOPs and QA checkpoints people actually follow
Workflow automation for the repetitive work

How we start

Discovery call: 30 minutes to see if we're a fit
Paid audit: I map what's breaking and you get a clear action list
Retainer: scoped and priced from what the audit finds, never from a template

☕ Book a discovery call 📩 Email me

Other ways to work with me

Strategy

Operations Audit

Where every engagement starts. I map what is actually breaking before anyone talks about a build.

You leave with a clear action list, whether or not we work together after
Rolls into the build scope if we move forward

Paid engagement

Systems Build

Notion System Projects

I build the Notion workspace from scratch or clean up the mess you already have.

From blank page to working system
Fixed fee, scoped from the audit

Scoped after the audit

Post-Build Support

Hourly Support

Ongoing support for clients whose systems I have already built.

Data hygiene, workspace upkeep, and capacity checks after handover
Available once a build is complete, not as a starting point

Scoped after the audit

Not ready for a full build?

Smaller scoped work runs through Fiverr. Full builds and OBM retainers start with a discovery call and audit.

Smaller scoped work on Fiverr ↗

What Clients Say

What the people I have worked with actually say.

Client Feedback

Direct messages and posts from clients I have worked with.

Direct MessageSAVA Amsterdam. Notion Project

Click to enlarge

Feedback from the SAVA Amsterdam Notion project

LinkedInZack Millsaps · Millsaps Productions

LinkedIn recommendation from Zack Millsaps

Click to enlarge

LinkedIn recommendation. View on LinkedIn

LinkedInYakov Smart · Investor Attraction Academy

LinkedIn recommendation from Yakov Smart

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LinkedIn recommendation. View on LinkedIn

About

How I got started and what I am focused on now.

My Story

Working remotely since 2021

I started working remotely in 2021. In 2022 I got my first real project with a marketing agency in the US and everything changed from there.

Since then I have worked directly with around 10 clients, mostly founders and agency owners. Through their businesses, I have touched 100+ client accounts across delivery, systems, and ops work.

Now I focus on working with founders who want things running properly without micromanaging every moving part.

Current Focus

What I am working on now

My day-to-day work keeps me sharp across project delivery, operational support, and systems work. That is exactly what I bring to the projects I take on here.

I take on one build engagement at a time, alongside ongoing OBM retainers. That is deliberate — it is how the work stays good.

If the scope is right and the timing works, I would love to connect.

Life Outside the Laptop

Cats, travels, and sunsets

I have two British Shorthairs. Pochi is my resident cat, a blue blotched smoke who is genuinely emotionally intelligent. He comes when called and always knows when I need a break. Asher is my pure cinnamon newcomer and has fully taken over the energy in the house.

I travel around the Philippines when I can. This year I took my mom to Sinulog in Cebu and we visited the Temple of Leah. Everyone tells us we look like sisters. We also celebrated her birthday at Escala Tagaytay, infinity pool and lake view included. My current favourite spot on any trip is a window seat. Every time, no exceptions.

A little more of the person behind the work

PochiBlue blotched smoke British Shorthair. My resident cat. Knows when I need a break before I do.

AsherPure cinnamon British Shorthair. The newcomer who walked in and immediately started running things.

Window seat, alwaysMy spot of choice. Booking this for every flight for at least the next five years.

Somewhere in the PhilippinesThe kind of view that makes remote work worth it.

Sinulog trip. Temple of Leah, CebuWith mom. Everyone we meet tells us we look like sisters. We take it every time.

Jane with her mom and grandma at Escala Tagaytay

For the people who showed up firstMom and grandma at Escala Tagaytay for her 50th. Remote work gave me the freedom to make this happen. Everything I do is for them.

Follow along — @ljane_hy

Book a discovery call to see if we’re a fit

If it sounds like a fit, let's find out.

You've seen the work. I take on one build at a time, so the work gets my full attention. A 30-minute call is the place to start.

You'll be asked a few quick questions when you book, so we make the most of the call.

☕ Book a discovery call 📩 Send me an email

EST hours · Remote · Retainer & Project-Based